Priya
Descale the ice machine
By end of shift
Photo needed
KitchenPass is food safety checks for UK food trailers, cafés, takeaways and market stalls. Staff log fridge temperatures and checklists on their phones, and the rota lives in the same app. When something needs doing, you hand it to a named person, and it comes back signed off with a photo.
Coming soon to the App Store and Google Play.
Priya
Descale the ice machine
By end of shift
Photo needed
Tom
Change the fryer oil
Due 4pm
Sam
Wipe down the extractor hood
By 3pm
Photo needed
KitchenPass, on Priya’s phoneDave handed you a taskDescale the ice machine. Photo needed, by end of shift.
Most compliance apps give checks to a role. KitchenPass lets you hand each job to one person, so when you are not there you still know who is doing it, and afterwards you can see who did.
Today is set out by your opening hours: opening, pre-service, during service, afternoon and closing. Each check is a few taps and records who did it and when. If one comes due and nobody has done it, whoever is clocked in gets a reminder.
9:00
Drag the thermometer to the probe reading, nudge it 0.1° at a time, or type it on a keypad with a minus key for freezers. It changes colour against that check’s limits, and an out-of-range reading is flagged so someone rechecks it.
3.4°C
11:30
Opening, pre-service, cleaning, closing. Tick each item as you go and it is crossed out. Your own lists, or start from the templates, and add a one-off item while you are doing it.
14:10
You choose which checks need a photo: a meat delivery or a deep clean, say, but not every fridge reading. The camera opens from the check or task, and the photo is saved with the sign-off, so nobody has to dig through a camera roll later.
Take a photo of the ice machine
The people you hand jobs to are the people on the rota, so the rota, clock-ins and new starters live here too. No second app, no group chat screenshot of a spreadsheet.
Priya clocked in at 6:58
| Name | Mon | Tue | Wed | Thu | Fri | Sat | Sun |
|---|---|---|---|---|---|---|---|
| Priya | 7–17 | 7–17 | Off | Off | 7–17 | 10–18 | Off |
| Sam | 8–15 | Off | 8–15 | 8–15 | Off | 11–21 | Off |
| Tom | Off | 13–21 | 13–21 | 13–21Clash: on leave | On leave | Off | 12–20 |
| Jess | 16–22 | Off | 16–22Can't do it | Off | 16–22 | Off | Off |
Add the KitchenPass connector to your AI assistant (Claude or ChatGPT) and describe your business the way you would to a new starter. It sets up your fridges, checks, opening hours and team. Later, ask it to hand out jobs, copy last week’s rota, run the month’s payroll, update the allergen matrix or tell you what has been done today.
Connector address
https://api.kitchenpass.co.uk/mcp
You
What gets set up
You, the next morning
Checks are saved on the phone first and sent when it finds a connection. Nobody waits for a bar of signal to log a fridge, and nothing is lost when the market hall Wi-Fi drops.
No connection. Saved on this phone, and sent when it reconnects.
Today, Tuesday
Run a trailer and a café? Pick a colour for each at setup, and staff can tell at a glance which one they are logging for. Green, amber and red always mean done, due and out of range, and always come with an icon or a word.
Wise Guys Slices
Cheshire Oaks trailer
Tuesday. 3 of 11 checks recorded.
Today’s checks placed on the shift, 7am to 10pm. Now is 8:40am.
Harbour Coffee
Quay Street
Tuesday. 3 of 11 checks recorded.
Today’s checks placed on the shift, 7am to 10pm. Now is 8:40am.
Bao Down
Market Hall, stall 12
Tuesday. 3 of 11 checks recorded.
Today’s checks placed on the shift, 7am to 10pm. Now is 8:40am.
Night Owl Kebabs
High Street
Tuesday. 3 of 11 checks recorded.
Today’s checks placed on the shift, 7am to 10pm. Now is 8:40am.
An inspection is more than today’s fridge temperatures. The rest of what you would keep in a folder in the office lives in the app, where the whole team can find it.
Open the inspector view and hand over your phone. It is read only, so nothing can be changed or deleted. The inspector sees every check, every out-of-range reading and what was done about it, with names, times and photos, plus who is on shift today and how they did in the daily quiz.
Need it on paper? Page through every check over the last week, 4 weeks or 3 months, day by day, and export it as a PDF, along with your food safety plan progress.
Read only
Inspector view
Wise Guys Slices, Cheshire Oaks trailer. Records from the last 30 days.
Chest freezer, Tuesday
Everything below, for every business you run and everyone on your team. If that changes, owners hear by email at least 30 days first, and nobody is charged without agreeing to it.
Coming soon to the App Store and Google Play.
Free
while KitchenPass is in early access